Mold Remediation RFP Template

You've had a leak, flood, or chronic moisture issue and have visible or suspected mold. Especially urgent in occupied multi-unit residential where tenants may have health concerns or be threatening legal action.

Mold Remediation — [Property Name] — [Affected Area]

Mold remediation in [area] of our [property type], approximately [X] sq ft of affected area. Source of moisture: [identified / to be investigated]. Requires containment, removal, and post-remediation clearance.

Scope of work:
- Pre-remediation assessment with our independent IH (industrial hygienist) — bidder to coordinate.
- Containment per IICRC S520: full barrier with negative-pressure HEPA filtration.
- PPE for all workers per provincial standards.
- Removal and disposal of all affected porous materials (drywall, insulation, carpet, etc.) per provincial regulations.
- HEPA vacuuming and antimicrobial treatment of all non-porous surfaces.
- Final cleaning of containment area.
- Tenant communication plan (especially critical in residential).

Source repair (separate scope but coordinate):
- Leak / moisture source must be repaired before remediation completion.
- If repair scope unknown, bidder to provide allowance.

Post-remediation:
- Third-party clearance testing by independent IH (not the remediation company — required for credibility).
- Clearance certificate.
- Rebuild scope quoted separately (or by separate contractor).

- IICRC-certified mold remediation technician (or provincial equivalent).
- $5M general liability insurance with mold-specific coverage.
- WSIB clearance.
- Compliance with provincial Ministry of Labour mold-work guidelines.
- Three references for similar-size projects in the last 18 months.
- Willingness to work with an independent IH (this is a deal-breaker — never use a remediation company's in-house IH for clearance).

1. RFP open: 10 days (typically faster than non-urgent work).
2. IH assessment: Independent — typically before bidder mobilization.
3. Award: Within 1 week of RFP close.
4. Mobilization: Within 1 week of award.
5. Remediation: Typically 1–3 weeks.
6. Clearance + rebuild: Clearance within 1 week of remediation completion; rebuild separate.

Affected unit / area. Tenant relocation may be required (coordinate with PM). Containment will block normal access during remediation.

• Will you work with our independent IH for both pre-assessment and clearance?
• What's your containment protocol (per IICRC S520)?
• Per-sq-ft cost for remediation? What's separately quoted (rebuild, IH, tenant relocation)?
• Tenant communication — do you handle it or is that on us?
• What's your timeline from mobilization to clearance?

1. Total remediation cost.
2. Use of independent IH (deal-breaker).
3. Containment quality and IICRC compliance.
4. Tenant communication approach.
5. References for similar work.