Free RFP templates — go from zero to posted in 60 seconds
Stop writing RFPs from scratch. These 20 templates cover the most common commercial and residential property jobs Canadian PMs put out to bid — pre-filled scope, requirements, timeline, and evaluation criteria. Click any template, customize in seconds, and post for free.
Flat Roof Replacement
Tear-off + new single-ply membrane on a commercial or multi-unit building.
Use this template RoofingEmergency Roof Repair
Active leak or storm damage — need a roofer on site within 48 hours.
Use this template RoofingAnnual Roof Inspection & Maintenance Contract
Twice-yearly inspection + minor repair allowance for portfolio properties.
Use this template HVACRooftop Unit (RTU) Replacement
Like-for-like or upgraded RTU replacement, including crane and curb work.
Use this template HVACAnnual HVAC Maintenance Contract
Preventive maintenance contract — quarterly or biannual, with filter + repair allowance.
Use this template HVACBoiler Replacement
Heating boiler replacement for multi-unit residential or commercial buildings.
Use this template Concrete and AsphaltParking Lot Resurfacing
Mill + overlay or full reconstruction of a commercial parking lot.
Use this template Snow RemovalSnow Removal Seasonal Contract
Per-season or per-event snow + ice contract for commercial properties.
Use this template LandscapingLandscaping Annual Contract
Lawn, bed, and tree care — May to October on a commercial property.
Use this template PaintingExterior Painting
Full or partial exterior paint job on commercial or multi-unit buildings.
Use this template PaintingCommon Area Painting
Hallways, lobbies, stairwells — interior repaint with minimal tenant disruption.
Use this template FlooringCorridor Flooring Replacement
Carpet, LVT, or vinyl plank replacement in multi-unit corridors.
Use this template Elevator ServicesElevator Service Contract
Monthly maintenance + emergency call-out contract for one or more elevators.
Use this template ElectricalElectrical Panel Upgrade
Service upgrade or main panel replacement for commercial or multi-unit buildings.
Use this template LightingLED Lighting Retrofit
Replace old fluorescent / HID lighting with LED for energy savings.
Use this template Fire SafetyAnnual Fire Safety Inspection Contract
Code-required annual inspection of alarms, sprinklers, extinguishers, and exit lighting.
Use this template Mold RemediationMold Remediation
Containment, removal, and clearance for mold in commercial or residential properties.
Use this template Pest ControlPest Control Contract
Quarterly preventive + on-call pest contract — IPM (Integrated Pest Management) approach.
Use this template Cleaning / JanitorialJanitorial Annual Contract
Daily / nightly cleaning contract for commercial or multi-unit residential common areas.
Use this template RestorationPost-Damage Restoration
Water, fire, or smoke damage restoration — emergency-response project.
Use this templateBrowse by trade
Looking for a specific kind of work? Jump straight to the templates for that trade.
Cleaning / Janitorial
Concrete and Asphalt
Electrical
Elevator Services
Fire Safety
Flooring
Landscaping
Lighting
Mold Remediation
Pest Control
Restoration
Snow Removal
From template to posted RFP in 60 seconds
- Step 1
Pick a template
Browse the 20 most common commercial and residential property jobs. Each is a real, ready-to-use scope of work — not a fill-in-the-blank stub.
- Step 2
Customize in seconds
Click “Use this template” — the title, scope, and requirements get pre-filled into the post-an-RFP form. Edit anything that doesn’t fit and save.
- Step 3
Get bids from real trades
Your RFP goes live on PMRFP. Qualified Canadian trades see it and express interest — you pick who to talk to. Posting is free.
PMRFP is a vendor discovery and RFP visibility platform. We do not guarantee project availability, bid success, contract awards, property manager response, or revenue. Members are responsible for their own due diligence, qualifications, insurance, licensing, pricing, and agreements.
Got a project? There's a template for that.
Pick a template above, or post your own RFP from scratch on PMRFP. Either way, qualified Canadian trades respond — free to post.