Parking Lot Resurfacing RFP Template
Mill + overlay or full reconstruction of a commercial parking lot.
Your parking lot has surface cracking, potholes, or alligator cracking suggesting base failure. Reseal isn't cutting it anymore and you need a more substantial fix.
Sample RFP title & summary
What auto-fills when you click “Use this template” — you can edit anything.
Parking Lot Resurfacing — [Property Name] — [X] sq ft
Mill and overlay (or full reconstruction — bidder to recommend) of our [X] sq ft asphalt parking lot. Includes new line painting and minor catch basin work.
Scope of work
Scope of work: - Pre-construction condition survey with recommendation: mill + overlay vs. full reconstruction. - Mill existing asphalt to [depth] (or full removal for reconstruction). - Repair or replace failed base course as required. - New HL3 (or equivalent) asphalt to [depth] over compacted base. - Restore positive drainage to existing catch basins; adjust catch basin frames as needed. - New line painting matching existing layout (or new layout per attached drawing). - Accessibility (barrier-free) parking space painting + signage per AODA / provincial code. - Speed bumps, stop bars, directional arrows as existing. Add-alternates: - Catch basin replacement (per unit). - Curb repair or replacement (per linear ft). - Concrete sidewalk repair (per sq ft). - Crack-sealing of adjacent intact areas.
Standard requirements
- $5M general liability insurance. - WSIB clearance. - Three references for commercial parking lots of similar size in the last 24 months. - Compliance with provincial road construction safety standards. - Phased work plan to maintain partial site access for tenants throughout the project.
Suggested timeline
- 1
RFP open
21 days.
- 2
Site walk
Top 3 walk the lot and confirm scope.
- 3
Award
Within 1 week.
- 4
Mobilization
Weather-dependent — paving season May–October in most of Canada.
- 5
Completion
Most lots 1–2 weeks; phased schedule preserves tenant access.
Site access & logistics
Property remains occupied during work. Bidder must propose a phased schedule maintaining at least [X]% of stalls available at all times. Night or weekend pours possible — disclose premium.
Questions every bidder should answer
Ask all bidders the same questions so you get apples-to-apples responses.
- Mill + overlay vs. full reconstruction — what do you recommend and why?
- What asphalt mix are you proposing and what's the warranty?
- How will you phase the work to keep the lot operational?
- What's your line-painting subcontractor and AODA compliance plan?
- Per-unit cost for catch basin adjustment / replacement?
Evaluation criteria
How you’ll weigh bids when you receive them.
- 1.Per-square-foot cost.
- 2.Phasing plan and tenant impact.
- 3.Asphalt quality / warranty.
- 4.Compliance with AODA / accessibility requirements.
- 5.References on similar-size commercial lots.
How much does parking lot paving cost in Canada
Read what a typical concrete and asphalt job runs in Canada before you post — so you know the budget range to expect.
Trades who match this work
Once you post, these are the kind of vendors who’ll see your RFP and express interest.
Common questions
PMRFP is a vendor discovery and RFP visibility platform. We do not guarantee project availability, bid success, contract awards, property manager response, or revenue. Members are responsible for their own due diligence, qualifications, insurance, licensing, pricing, and agreements.
Ready to post your concrete and asphalt RFP?
Click below to start with the Parking Lot Resurfacing template pre-filled. Customize anything that doesn't fit your project and post free.