Parking Lot Resurfacing RFP Template

Your parking lot has surface cracking, potholes, or alligator cracking suggesting base failure. Reseal isn't cutting it anymore and you need a more substantial fix.

Parking Lot Resurfacing — [Property Name] — [X] sq ft

Mill and overlay (or full reconstruction — bidder to recommend) of our [X] sq ft asphalt parking lot. Includes new line painting and minor catch basin work.

Scope of work:
- Pre-construction condition survey with recommendation: mill + overlay vs. full reconstruction.
- Mill existing asphalt to [depth] (or full removal for reconstruction).
- Repair or replace failed base course as required.
- New HL3 (or equivalent) asphalt to [depth] over compacted base.
- Restore positive drainage to existing catch basins; adjust catch basin frames as needed.
- New line painting matching existing layout (or new layout per attached drawing).
- Accessibility (barrier-free) parking space painting + signage per AODA / provincial code.
- Speed bumps, stop bars, directional arrows as existing.

Add-alternates:
- Catch basin replacement (per unit).
- Curb repair or replacement (per linear ft).
- Concrete sidewalk repair (per sq ft).
- Crack-sealing of adjacent intact areas.

- $5M general liability insurance.
- WSIB clearance.
- Three references for commercial parking lots of similar size in the last 24 months.
- Compliance with provincial road construction safety standards.
- Phased work plan to maintain partial site access for tenants throughout the project.

1. RFP open: 21 days.
2. Site walk: Top 3 walk the lot and confirm scope.
3. Award: Within 1 week.
4. Mobilization: Weather-dependent — paving season May–October in most of Canada.
5. Completion: Most lots 1–2 weeks; phased schedule preserves tenant access.

Property remains occupied during work. Bidder must propose a phased schedule maintaining at least [X]% of stalls available at all times. Night or weekend pours possible — disclose premium.

• Mill + overlay vs. full reconstruction — what do you recommend and why?
• What asphalt mix are you proposing and what's the warranty?
• How will you phase the work to keep the lot operational?
• What's your line-painting subcontractor and AODA compliance plan?
• Per-unit cost for catch basin adjustment / replacement?

1. Per-square-foot cost.
2. Phasing plan and tenant impact.
3. Asphalt quality / warranty.
4. Compliance with AODA / accessibility requirements.
5. References on similar-size commercial lots.