Flooring · RFP template

Corridor Flooring Replacement RFP Template

Carpet, LVT, or vinyl plank replacement in multi-unit corridors.

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Pre-filled scope + requirements
Tagged to /trades/flooring
4-phase timeline
When to use this template

Existing carpet or flooring in corridors is worn, stained, or off-trend. Common in mid-rise residential and office buildings. Best scoped at full-floor or full-corridor level for consistent look.

Sample RFP title & summary

What auto-fills when you click “Use this template” — you can edit anything.

Title

Corridor Flooring Replacement — [Property Name] — [X] floors

Summary

Replace corridor flooring across [X] floors of our [property type]. Bidders to propose two options: commercial-grade carpet tile, and luxury vinyl plank (LVT).

Scope of work

Scope of work:
- Remove and dispose of existing flooring (carpet + underpad / vinyl / etc.) on [X] floors.
- Inspect subfloor condition; report on any required repair (T&M allowance).
- Floor prep: levelling compound where needed, vacuum, primer per manufacturer spec.
- Supply and install new flooring per selected option:
  - OPTION A: commercial-grade carpet tile (specify product class).
  - OPTION B: luxury vinyl plank (LVT, 5mm+ wear layer).
- New transition strips, vinyl base.
- Daily protection of tenant doors and adjacent finishes.
- Final cleaning and walk-through.

Phasing:
- One floor at a time, weekday work hours.
- Notify residents 7 days before their floor.
- Service elevator coordination required.

Add-alternates:
- Subfloor repair beyond allowance.
- Door undercut for clearance.
- Lobby + amenity space flooring.

Standard requirements

- $2M general liability insurance.
- WSIB clearance.
- Manufacturer-trained installer for selected product.
- Three references for occupied multi-unit corridor flooring in the last 24 months.
- Plan for protecting unit door frames and tenant furniture in corridor.

Suggested timeline

  1. 1

    RFP open

    21 days.

  2. 2

    Sample submission

    All bidders submit physical samples of both options.

  3. 3

    Award

    Within 2 weeks of RFP close.

  4. 4

    Project completion

    Typically 1 day per corridor per floor; 2–6 weeks total.

Site access & logistics

Building occupied. Work weekdays 8am–5pm. Service elevator available for materials. Each floor will be partially impassable for 1 day during install — plan tenant communication accordingly.

Questions every bidder should answer

Ask all bidders the same questions so you get apples-to-apples responses.

  • Per-sq-ft installed cost for each option (carpet tile + LVT)?
  • What's your wear-layer warranty?
  • How do you handle subfloor failures discovered mid-project?
  • Crew size and projected timeline per floor?
  • Can you provide physical samples of recommended products?

Evaluation criteria

How you’ll weigh bids when you receive them.

  1. 1.Total installed cost per option.
  2. 2.Product quality, wear layer, and warranty.
  3. 3.Installer certifications.
  4. 4.References for occupied multi-unit corridor work.
  5. 5.Phasing and tenant impact plan.

Trades who match this work

Once you post, these are the kind of vendors who’ll see your RFP and express interest.

Browse Flooring companies Full directory

Common questions

PMRFP is a vendor discovery and RFP visibility platform. We do not guarantee project availability, bid success, contract awards, property manager response, or revenue. Members are responsible for their own due diligence, qualifications, insurance, licensing, pricing, and agreements.

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