Corridor Flooring Replacement RFP Template

Existing carpet or flooring in corridors is worn, stained, or off-trend. Common in mid-rise residential and office buildings. Best scoped at full-floor or full-corridor level for consistent look.

Corridor Flooring Replacement — [Property Name] — [X] floors

Replace corridor flooring across [X] floors of our [property type]. Bidders to propose two options: commercial-grade carpet tile, and luxury vinyl plank (LVT).

Scope of work:
- Remove and dispose of existing flooring (carpet + underpad / vinyl / etc.) on [X] floors.
- Inspect subfloor condition; report on any required repair (T&M allowance).
- Floor prep: levelling compound where needed, vacuum, primer per manufacturer spec.
- Supply and install new flooring per selected option:
  - OPTION A: commercial-grade carpet tile (specify product class).
  - OPTION B: luxury vinyl plank (LVT, 5mm+ wear layer).
- New transition strips, vinyl base.
- Daily protection of tenant doors and adjacent finishes.
- Final cleaning and walk-through.

Phasing:
- One floor at a time, weekday work hours.
- Notify residents 7 days before their floor.
- Service elevator coordination required.

Add-alternates:
- Subfloor repair beyond allowance.
- Door undercut for clearance.
- Lobby + amenity space flooring.

- $2M general liability insurance.
- WSIB clearance.
- Manufacturer-trained installer for selected product.
- Three references for occupied multi-unit corridor flooring in the last 24 months.
- Plan for protecting unit door frames and tenant furniture in corridor.

1. RFP open: 21 days.
2. Sample submission: All bidders submit physical samples of both options.
3. Award: Within 2 weeks of RFP close.
4. Project completion: Typically 1 day per corridor per floor; 2–6 weeks total.

Building occupied. Work weekdays 8am–5pm. Service elevator available for materials. Each floor will be partially impassable for 1 day during install — plan tenant communication accordingly.

• Per-sq-ft installed cost for each option (carpet tile + LVT)?
• What's your wear-layer warranty?
• How do you handle subfloor failures discovered mid-project?
• Crew size and projected timeline per floor?
• Can you provide physical samples of recommended products?

1. Total installed cost per option.
2. Product quality, wear layer, and warranty.
3. Installer certifications.
4. References for occupied multi-unit corridor work.
5. Phasing and tenant impact plan.