Write a complete RFP in about two minutes.
Answer four quick questions. Get the scope, insurance and WSIB requirements, submission instructions and bid scoring, ready to send to your vendors or post free on PMRFP.
Property managers: sign in and our AI tailors it to your exact building — free.
- 1The job
- 2The property
- 3Timing & budget
- 4Bidder rules
Plain words are fine. What's wrong, what you want done, anything a contractor must know.
What the RFP writer gives you
A complete request for proposal that gets real, comparable bids, because every contractor prices the same job:
- A clear title and summary that tell a busy contractor in two seconds whether the job is for them.
- A full scope: the property, the work, what's included, what's excluded, and add-alternates priced separately.
- Bidder requirements: liability insurance with you as additional insured, WSIB or provincial WCB clearance, the licences the trade needs, and references.
- Submission instructions with your deadline, site visit, question cut-off and budget guidance.
- Published scoring weights, so bidders know how you'll decide and your board can see why you picked the winner.
- Questions for bidders that separate strong contractors from weak ones for that exact job.
How it works
- Pick the trade and describe the job in plain words.
- Tell us about the property: type, city, size, whether it's occupied.
- Set the timing, bid deadline and (optionally) your budget.
- Choose the insurance level, site visit and what matters most in picking a winner.
It starts from our expert RFP templates for that trade and tailors them to your answers. Want the reasoning behind each section? Read how to post an RFP that gets real bids.
FAQ
Is the RFP writer really free?
Yes. Anyone can write RFPs from our expert templates. With a free property manager account, AI also tailors each RFP to your specific building and job. Posting on PMRFP to get bids is free for property managers too.
Do I need an account?
No account is needed to write an RFP from our templates. A free property manager account adds AI tailoring and lets you post the RFP on PMRFP so trades in your region can bid.
Can I use the RFP outside PMRFP?
Yes. It's yours: send it to your own vendor list, attach it to an email or paste it into your company template.
Is this legal advice?
No. It's a well-structured starting draft based on how Canadian property managers run competitive bids. Review it before sending, and have a lawyer review the contract you sign with the winning bidder on larger or multi-year work.
Prefer to start from a finished example? Browse the RFP templates.