Exterior Painting RFP Template
Full or partial exterior paint job on commercial or multi-unit buildings.
Your building's paint is fading, chipping, or hasn't been touched in 7+ years. Common scope for stucco, wood-sided, or metal-clad commercial and residential properties.
Sample RFP title & summary
What auto-fills when you click “Use this template” — you can edit anything.
Exterior Painting — [Property Name] — [X] sq ft
Full exterior repaint of our [property type] at [address]. Approximately [X] sq ft of [surface type]. Includes prep, primer, and 2 coats of finish.
Scope of work
Scope of work: - Pressure washing of all exterior surfaces to be painted. - Scraping, sanding, and prep of failing paint areas. - Minor caulking and crack repair (allowance — major repairs quoted separately). - Primer where bare substrate exposed or surface change. - 2 coats of premium exterior latex / acrylic (vendor to recommend product). - Trim, doors, soffits, fascia per attached colour schedule. - Daily site cleanup; final walk-through and touch-up. - Manufacturer + applicator warranty. Out of scope unless quoted as add-alts: - Stucco repair / re-stucco. - Wood replacement. - Window glazing.
Standard requirements
- $2M general liability insurance. - WSIB clearance. - Working at heights certification for all crew. - Three references for similar exterior commercial projects in the last 24 months. - Boom lift / scaffolding cost included in bid. - Compliance with VOC regulations (low-VOC products preferred).
Suggested timeline
- 1
RFP open
21 days.
- 2
Site walk
Top 3 bidders walk site.
- 3
Award
Within 1 week.
- 4
Mobilization
Weather-dependent — best window May–September.
- 5
Completion
1–3 weeks depending on building size.
Site access & logistics
Building remains occupied. Coordinate boom lift placement with parking. Work hours 7am–6pm weekdays. Notify tenants 48 hours before painting their facade.
Questions every bidder should answer
Ask all bidders the same questions so you get apples-to-apples responses.
- Which paint product line are you proposing and what's the manufacturer warranty?
- What's your prep / surface failure repair allowance — and what triggers an add-cost?
- Boom lift vs. scaffolding — what does your bid include?
- Crew size and projected timeline?
- How will you protect landscaping, windows, and parked vehicles?
Evaluation criteria
How you’ll weigh bids when you receive them.
- 1.Total cost.
- 2.Paint product quality and warranty.
- 3.Crew experience and references.
- 4.Project timeline.
- 5.Protection plan for tenants and landscaping.
How much does commercial painting cost in Canada
Read what a typical painting job runs in Canada before you post — so you know the budget range to expect.
Trades who match this work
Once you post, these are the kind of vendors who’ll see your RFP and express interest.
Common questions
PMRFP is a vendor discovery and RFP visibility platform. We do not guarantee project availability, bid success, contract awards, property manager response, or revenue. Members are responsible for their own due diligence, qualifications, insurance, licensing, pricing, and agreements.
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