Exterior Painting RFP Template

Your building's paint is fading, chipping, or hasn't been touched in 7+ years. Common scope for stucco, wood-sided, or metal-clad commercial and residential properties.

Exterior Painting — [Property Name] — [X] sq ft

Full exterior repaint of our [property type] at [address]. Approximately [X] sq ft of [surface type]. Includes prep, primer, and 2 coats of finish.

Scope of work:
- Pressure washing of all exterior surfaces to be painted.
- Scraping, sanding, and prep of failing paint areas.
- Minor caulking and crack repair (allowance — major repairs quoted separately).
- Primer where bare substrate exposed or surface change.
- 2 coats of premium exterior latex / acrylic (vendor to recommend product).
- Trim, doors, soffits, fascia per attached colour schedule.
- Daily site cleanup; final walk-through and touch-up.
- Manufacturer + applicator warranty.

Out of scope unless quoted as add-alts:
- Stucco repair / re-stucco.
- Wood replacement.
- Window glazing.

- $2M general liability insurance.
- WSIB clearance.
- Working at heights certification for all crew.
- Three references for similar exterior commercial projects in the last 24 months.
- Boom lift / scaffolding cost included in bid.
- Compliance with VOC regulations (low-VOC products preferred).

1. RFP open: 21 days.
2. Site walk: Top 3 bidders walk site.
3. Award: Within 1 week.
4. Mobilization: Weather-dependent — best window May–September.
5. Completion: 1–3 weeks depending on building size.

Building remains occupied. Coordinate boom lift placement with parking. Work hours 7am–6pm weekdays. Notify tenants 48 hours before painting their facade.

• Which paint product line are you proposing and what's the manufacturer warranty?
• What's your prep / surface failure repair allowance — and what triggers an add-cost?
• Boom lift vs. scaffolding — what does your bid include?
• Crew size and projected timeline?
• How will you protect landscaping, windows, and parked vehicles?

1. Total cost.
2. Paint product quality and warranty.
3. Crew experience and references.
4. Project timeline.
5. Protection plan for tenants and landscaping.