Common Area Painting RFP Template
Hallways, lobbies, stairwells — interior repaint with minimal tenant disruption.
Refresh interior common areas in a multi-unit residential, office, or mixed-use building. Best when scope is well-defined (corridors, stairwells, lobby) and you want minimal tenant disruption.
Sample RFP title & summary
What auto-fills when you click “Use this template” — you can edit anything.
Common Area Painting — Corridors + Stairwells — [Property Name]
Repaint of common-area corridors ([X] floors), stairwells ([X]), and main lobby at our [property type]. Tenants in residence — work to be scheduled around resident traffic.
Scope of work
Scope of work: - Light prep: patching nail holes, minor drywall repair, caulking. - Primer over patched areas and over door frames where colour changes. - 2 coats of premium interior latex on all walls. - Doors, frames, baseboards, ceilings (specify which — usually walls + door frames only). - Daily protection of flooring and furnishings. - Daily site cleanup; no tenant access blocked overnight. Phasing: - One floor at a time, weekdays only. - Notify residents 48 hours before each floor. - Stairwells painted off-hours (evenings / weekends) if life-safety allows. Add-alternates: - Drywall repair beyond allowance ([X] sq ft). - Ceiling paint. - Door + door frame full repaint.
Standard requirements
- $2M general liability insurance. - WSIB clearance. - Low-VOC paint (zero-VOC preferred — tenants in residence). - All workers vetted for occupied-building work (no smoking, professional appearance, work permits as required). - Three references for occupied multi-unit residential or commercial projects.
Suggested timeline
- 1
RFP open
21 days.
- 2
Award
Within 2 weeks of RFP close.
- 3
Mobilization
Coordinate start date with property management.
- 4
Completion
Typically 2–6 weeks depending on building size and phasing.
Site access & logistics
Building occupied. Work weekdays 8am–5pm in corridors, 8am–8pm in stairwells (subject to tenant complaint). Park in [designated area]. Use service elevator for materials.
Questions every bidder should answer
Ask all bidders the same questions so you get apples-to-apples responses.
- Are you using zero-VOC paint? Which product?
- How will you phase work to minimize tenant disruption?
- Crew size and projected timeline?
- How do you handle tenant complaints during occupied work?
- What's included vs. add-alt — please confirm doors, frames, ceilings?
Evaluation criteria
How you’ll weigh bids when you receive them.
- 1.Total cost.
- 2.Tenant-friendly approach (low-VOC, phasing plan, complaint handling).
- 3.References for occupied-building work.
- 4.Paint product quality.
How much does commercial painting cost in Canada
Read what a typical painting job runs in Canada before you post — so you know the budget range to expect.
Trades who match this work
Once you post, these are the kind of vendors who’ll see your RFP and express interest.
Common questions
PMRFP is a vendor discovery and RFP visibility platform. We do not guarantee project availability, bid success, contract awards, property manager response, or revenue. Members are responsible for their own due diligence, qualifications, insurance, licensing, pricing, and agreements.
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