Common Area Painting RFP Template

Refresh interior common areas in a multi-unit residential, office, or mixed-use building. Best when scope is well-defined (corridors, stairwells, lobby) and you want minimal tenant disruption.

Common Area Painting — Corridors + Stairwells — [Property Name]

Repaint of common-area corridors ([X] floors), stairwells ([X]), and main lobby at our [property type]. Tenants in residence — work to be scheduled around resident traffic.

Scope of work:
- Light prep: patching nail holes, minor drywall repair, caulking.
- Primer over patched areas and over door frames where colour changes.
- 2 coats of premium interior latex on all walls.
- Doors, frames, baseboards, ceilings (specify which — usually walls + door frames only).
- Daily protection of flooring and furnishings.
- Daily site cleanup; no tenant access blocked overnight.

Phasing:
- One floor at a time, weekdays only.
- Notify residents 48 hours before each floor.
- Stairwells painted off-hours (evenings / weekends) if life-safety allows.

Add-alternates:
- Drywall repair beyond allowance ([X] sq ft).
- Ceiling paint.
- Door + door frame full repaint.

- $2M general liability insurance.
- WSIB clearance.
- Low-VOC paint (zero-VOC preferred — tenants in residence).
- All workers vetted for occupied-building work (no smoking, professional appearance, work permits as required).
- Three references for occupied multi-unit residential or commercial projects.

1. RFP open: 21 days.
2. Award: Within 2 weeks of RFP close.
3. Mobilization: Coordinate start date with property management.
4. Completion: Typically 2–6 weeks depending on building size and phasing.

Building occupied. Work weekdays 8am–5pm in corridors, 8am–8pm in stairwells (subject to tenant complaint). Park in [designated area]. Use service elevator for materials.

• Are you using zero-VOC paint? Which product?
• How will you phase work to minimize tenant disruption?
• Crew size and projected timeline?
• How do you handle tenant complaints during occupied work?
• What's included vs. add-alt — please confirm doors, frames, ceilings?

1. Total cost.
2. Tenant-friendly approach (low-VOC, phasing plan, complaint handling).
3. References for occupied-building work.
4. Paint product quality.