Snow Removal Seasonal Contract RFP Template
Per-season or per-event snow + ice contract for commercial properties.
You need a snow contractor locked in before the season starts. Whether you prefer a fixed-fee per-season contract (predictable) or per-event (you only pay when it snows), this template covers both.
Sample RFP title & summary
What auto-fills when you click “Use this template” — you can edit anything.
Snow Removal & Ice Management — [Property Name] — [Season]
Seasonal snow removal and salting / sanding contract for our [property type] at [address]. [Per-season fixed fee / per-event]. Coverage Nov 15 – April 15.
Scope of work
Scope of work: - Plowing of all parking areas, driveways, and loading docks at [X] cm trigger depth. - Sidewalk clearing (snow + ice) to property entrances within [X] hours of snowfall ending. - Salting / sanding of all walking surfaces and high-risk vehicle areas. - 24/7 monitoring during snowfall events. - Mid-season salt re-application as needed. - End-of-season cleanup (sand removal from lawn edges). Pricing structure options (bidder to quote both): 1. Per-season fixed fee: covers unlimited events at the contracted scope. 2. Per-event: per-push rate + per-salt-application rate. Service standards: - All vehicle areas cleared within [X] hours of snowfall ending. - Sidewalks cleared within [X] hours. - Salting applied at every event and when temperatures cause refreeze risk. - Service log per event provided (start time, end time, materials used).
Standard requirements
- $5M general liability insurance with slip-and-fall coverage. - WSIB clearance. - Documented service log per event (date, time, action, materials). - GPS tracking of equipment (preferred). - Backup equipment and crew documented (no excuses for "trucks broke down"). - Service area coverage map. - Three references for commercial properties of similar size in the last 2 seasons.
Suggested timeline
- 1
RFP open
Post by August / September for best pricing.
- 2
Award
October 1 latest.
- 3
Pre-season inspection
Walk the site with the contractor before first snow.
- 4
Season
November 15 – April 15 (or as defined).
Site access & logistics
Full property access required. Property has [X] parking spaces, [X] linear ft of sidewalk, and [X] entrances. Site map provided on interest.
Questions every bidder should answer
Ask all bidders the same questions so you get apples-to-apples responses.
- Per-season fixed fee vs. per-event pricing — what do you recommend and why?
- What's your trigger depth and response time guarantee?
- Do you have GPS-tracked equipment?
- What's your backup plan if a primary truck goes down mid-storm?
- What's your slip-and-fall liability coverage?
- What's included vs. add-on (e.g. end-of-season cleanup, mid-season salt)?
Evaluation criteria
How you’ll weigh bids when you receive them.
- 1.Total seasonal cost (compare per-season and per-event scenarios).
- 2.Response time guarantees.
- 3.Liability coverage.
- 4.Service documentation and GPS tracking.
- 5.Local references and proven reliability.
How much does commercial snow removal cost in Canada
Read what a typical snow removal job runs in Canada before you post — so you know the budget range to expect.
Trades who match this work
Once you post, these are the kind of vendors who’ll see your RFP and express interest.
Common questions
PMRFP is a vendor discovery and RFP visibility platform. We do not guarantee project availability, bid success, contract awards, property manager response, or revenue. Members are responsible for their own due diligence, qualifications, insurance, licensing, pricing, and agreements.
Ready to post your snow removal RFP?
Click below to start with the Snow Removal Seasonal Contract template pre-filled. Customize anything that doesn't fit your project and post free.