Why IPM instead of regular spraying?

Regular pesticide spraying is increasingly restricted by provincial regs and unpopular with tenants. IPM (inspection + exclusion + targeted treatment) is more effective long-term and produces fewer tenant complaints.

Is bedbug treatment usually included?

Rarely — most contracts price bedbug treatment as a per-unit add-on because it's labour-intensive. Ask for the per-unit rate up front.

Pest Control · RFP template

Pest Control Contract RFP Template

Quarterly preventive + on-call pest contract — IPM (Integrated Pest Management) approach.

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Pre-filled scope + requirements

Tagged to /trades/pest-control

3-phase timeline

When to use this template

You manage one or more properties and want a pest control contractor on retainer for proactive prevention and reactive call-outs. IPM (integrated pest management) is now the preferred approach — fewer chemicals, more inspection and exclusion.

Sample RFP title & summary

What auto-fills when you click “Use this template” — you can edit anything.

Title

Pest Control Service Contract — [Property / Portfolio]

Summary

Annual pest control contract for our [property type]. IPM approach with quarterly preventive visits + on-call response. Coverage for [common pests: rodents, cockroaches, bedbugs, etc.].

Scope of work

Scheduled service (4x per year):
- Interior + exterior perimeter inspection.
- Rodent station inspection + bait refresh.
- Exterior crack-and-crevice treatment.
- Common area inspection (lobby, garbage room, mechanical rooms).
- Written report per visit.

Reactive service (included or per-call rate):
- Tenant-reported pest issues — response within [X] hours.
- Treatment per pest type (cockroach, bedbug, ant, etc.).
- Follow-up visits as needed.

IPM principles:
- Inspection-first approach.
- Exclusion (sealing entry points) before chemical treatment.
- Targeted, lowest-toxicity products.
- Reduced-pesticide approach in tenant areas.

Add-alternates:
- Bedbug-specific treatment (per unit).
- Wildlife removal (raccoons, squirrels, etc.).
- Pre-treatment of common areas before / after tenant move-outs.

Standard requirements

- Provincial pest control licence in good standing.
- $2M general liability insurance.
- WSIB clearance.
- Technicians trained in IPM.
- Compliance with provincial cosmetic pesticide regulations.
- Online customer portal with service history.
- Three references for similar property types in the last 12 months.

Suggested timeline

1
RFP open
21 days.
2
Award
Within 2 weeks.
3
Contract term
1- or 2-year.

Site access & logistics

Common areas + on-call unit access via PM. Tenant notification required 24 hours before in-suite work.

Questions every bidder should answer

Ask all bidders the same questions so you get apples-to-apples responses.

Per-property annual cost? What's included vs. add-on (bedbugs, wildlife)?
On-call response time guarantee?
What's your IPM approach? Specific examples please.
What products do you use? Are they low-toxicity / tenant-safe?
Do you have a customer portal? Can we see a demo?

Evaluation criteria

How you’ll weigh bids when you receive them.

1.Per-property annual cost.
2.IPM-first approach (vs. pesticide-first).
3.Response time guarantees.
4.Portal quality.
5.Local references.

Trades who match this work

Once you post, these are the kind of vendors who’ll see your RFP and express interest.

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Common questions

PMRFP is a vendor discovery and RFP visibility platform. We do not guarantee project availability, bid success, contract awards, property manager response, or revenue. Members are responsible for their own due diligence, qualifications, insurance, licensing, pricing, and agreements.

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