Pest Control Contract RFP Template

You manage one or more properties and want a pest control contractor on retainer for proactive prevention and reactive call-outs. IPM (integrated pest management) is now the preferred approach — fewer chemicals, more inspection and exclusion.

Pest Control Service Contract — [Property / Portfolio]

Annual pest control contract for our [property type]. IPM approach with quarterly preventive visits + on-call response. Coverage for [common pests: rodents, cockroaches, bedbugs, etc.].

Scheduled service (4x per year):
- Interior + exterior perimeter inspection.
- Rodent station inspection + bait refresh.
- Exterior crack-and-crevice treatment.
- Common area inspection (lobby, garbage room, mechanical rooms).
- Written report per visit.

Reactive service (included or per-call rate):
- Tenant-reported pest issues — response within [X] hours.
- Treatment per pest type (cockroach, bedbug, ant, etc.).
- Follow-up visits as needed.

IPM principles:
- Inspection-first approach.
- Exclusion (sealing entry points) before chemical treatment.
- Targeted, lowest-toxicity products.
- Reduced-pesticide approach in tenant areas.

Add-alternates:
- Bedbug-specific treatment (per unit).
- Wildlife removal (raccoons, squirrels, etc.).
- Pre-treatment of common areas before / after tenant move-outs.

- Provincial pest control licence in good standing.
- $2M general liability insurance.
- WSIB clearance.
- Technicians trained in IPM.
- Compliance with provincial cosmetic pesticide regulations.
- Online customer portal with service history.
- Three references for similar property types in the last 12 months.

1. RFP open: 21 days.
2. Award: Within 2 weeks.
3. Contract term: 1- or 2-year.

Common areas + on-call unit access via PM. Tenant notification required 24 hours before in-suite work.

• Per-property annual cost? What's included vs. add-on (bedbugs, wildlife)?
• On-call response time guarantee?
• What's your IPM approach? Specific examples please.
• What products do you use? Are they low-toxicity / tenant-safe?
• Do you have a customer portal? Can we see a demo?

1. Per-property annual cost.
2. IPM-first approach (vs. pesticide-first).
3. Response time guarantees.
4. Portal quality.
5. Local references.